Privacy Policy

Harvey Legal Search Limited

Last updated: April 2026 

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1. INTRODUCTION

Harvey Legal Search Limited (“we”, “us”, “our”) is a specialist legal recruitment consultancy. We are committed to handling personal data with the highest standards of confidentiality, integrity and professionalism.

This Privacy Notice explains how we collect, use and protect personal data in the course of providing our recruitment services and operating our website.

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We act as a data controller for the purposes of UK data protection law, including the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.

We comply with applicable UK data protection laws and will register with the Information Commissioner’s Office (ICO) where required. You have the right to lodge a complaint with the ICO, the UK supervisory authority for data protection matters.

 

2. DATA PROTECTION PRINCIPLES

We adhere to the core principles of data protection. Personal data we process is:

• Used lawfully, fairly and transparently

• Collected for specified, explicit and legitimate purposes

• Adequate, relevant and limited to what is necessary

• Accurate and kept up to date

• Retained only for as long as necessary

• Kept secure using appropriate technical and organisational measures

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3. THE PERSONAL DATA WE COLLECT

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We collect and process personal data in the context of legal recruitment, including:

 

Candidate Data

• Identity and contact details (name, email, telephone, address)

• Curriculum vitae, employment history and qualifications

• Professional experience, skills and competencies

• Compensation details and role preferences

• References, interview notes and assessments

• Publicly available professional information (e.g. LinkedIn profiles)

 

Client Data

• Contact details of client representatives

• Information relating to hiring requirements and mandates

 

Supplier and Business Contact Data

• Professional contact information of service providers and advisers

 

Technical and Usage Data

• IP address, browser type, device identifiers

• Website interaction data and analytics

 

Marketing and Communications Data

• Preferences in receiving communications from us

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4. HOW WE COLLECT PERSONAL DATA

We collect personal data through:

• Direct interactions (e.g. CV submissions, correspondence)

• Our clients and business contacts

• Publicly available sources, including professional networking platforms

• Referrals and recommendations

• Automated technologies such as cookies and analytics tools

 

5. HOW WE USE PERSONAL DATA

 

We process personal data in the course of our legitimate business activities as a legal recruitment consultancy.

Recruitment Services

• Identifying and assessing candidates for legal roles

• Presenting candidate profiles to prospective employers

• Facilitating introductions, interviews and offers

 

Relationship Management

• Managing ongoing relationships with candidates and clients

• Maintaining internal records and databases

 

Business Operations

• Operating, maintaining and improving our website and services

• Ensuring security and preventing fraud

 

Marketing

• Providing carefully selected updates, insights and opportunities relevant to your professional profile (subject to your preferences)

 

Legal and Regulatory Compliance

• Complying with applicable laws and regulatory obligations

• Establishing, exercising or defending legal claims

 

6. LAWFUL BASES FOR PROCESSING

 

We rely on the following lawful bases under UK GDPR:

• Legitimate Interests: To conduct and develop our recruitment business, including matching candidates with suitable opportunities. We ensure that such interests are balanced against your rights.

• Performance of a Contract: Where processing is necessary to take steps at your request or to perform a contract with you.

• Legal Obligation:  Where we are required to comply with legal or regulatory requirements.

• Consent: Where required, particularly in relation to marketing communications. You may withdraw consent at any time.

 

7. DISCLOSURE OF PERSONAL DATA

 

We may disclose personal data to:

 

Clients (Prospective Employers)

• In connection with recruitment processes and job opportunities

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Professional Advisers

• Including lawyers, accountants and auditors

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Service Providers

• IT systems, hosting providers, cloud platforms and analytics services

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Regulators and Authorities

• Including law enforcement or regulatory bodies where required

 

All third parties are required to respect the security and confidentiality of personal data and to process it in accordance with applicable law.

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8. INTERNATIONAL DATA TRANSFERS

 

Where personal data is transferred outside the United Kingdom, we ensure appropriate safeguards are in place, including:

• UK-approved Standard Contractual Clauses

• Transfers to jurisdictions recognised as providing adequate protection

 

9. DATA RETENTION
We retain personal data only for as long as necessary for the purposes for which it was collected.

In particular:

• Candidate data is typically retained for up to two years from the date of last meaningful contact, unless a longer period is justified

• Client and business contact data is retained for the duration of the relationship and thereafter as required for legal, regulatory or legitimate business purposes

• We periodically review the data we hold and securely delete or anonymise it where appropriate.

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10. DATA SECURITY

 

We implement appropriate technical and organisational measures to safeguard personal data, including controls designed to prevent unauthorised access, disclosure, alteration or loss.

However, no system can be guaranteed to be completely secure, and transmission of information via the internet is undertaken at your own risk.

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11. COOKIES

Our website uses cookies and similar technologies to enhance functionality, analyse usage and support our services.

Further details are set out in our Cookie Policy.

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12. YOUR RIGHTS

 

Under UK data protection law, you have the right to:

• Request access to your personal data

• Request correction of inaccurate or incomplete data

• Request erasure of your personal data

• Object to or restrict processing

• Request transfer of your data to another party

• Withdraw consent at any time (where processing is based on consent)

 

Requests can be made using the contact details below. We will respond in accordance with applicable law.

 

13. COMPLAINTS

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If you have concerns about how we handle your personal data, we encourage you to contact us in the first instance.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

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14. CHANGES TO THIS NOTICE

We may update this Privacy Notice from time to time to reflect legal, regulatory or operational changes. Any updates will be posted on this page with a revised “Last updated” date.

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15. CONTACT DETAILS

Harvey Legal Search Limited
Unit 2, Centron
Crompton Way
Crawley
West Sussex
RH10 9QR

vanessa@harveylegalsearch.com

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16. EXERCISING YOUR RIGHTS

To exercise any of your rights or request further information about how your personal data is handled, please contact us using the details above.

We aim to respond to all requests within one month in accordance with UK data protection requirements.